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Please note that only smoke machines provided by the university may be used, as they follow COSHH rules and regulations. 

Risk assessment training must be completed before kit will be issued to any students. Click here for the training website.

• General Risk Assessment Form for Off Campus Activities (to download click here) .

Every off campus activity booking will require a risk assessment. Only new activities or activities of high risk (orange or red) will require a tutor's signature. Please save as a PDF before you upload to your onedrive, then use the share link to add to your booking on the equipment store.

• Location Risk Assessments Form - Film Production, TV Production (to download click here)

This form is specifically for Film and Tv productions No equipment will be issued without a risk assessment signed by a tutor. Please save as a PDF before you upload to your onedrive, then use the share link to add to your booking on the equipment store.

• General Risk Assessment Form for On Campus Activities- reference only (to download click here).

Risk assessments for all university campuses. This does not need to be submitted with your booking or signed by your lecturer but will be needed in your production folder. 

• Out of Hours Working Form (to download click here)

If you wish to continue working outside of our standard hours, please download and fill in the form to give to security. This is required 7 working days before you plan to use it and sent to mediatechnicians@glos.ac.uk

• Risk Assessment Information

  - this link will take you to some helpful information about filling your risk assessment.

Help

The School of Creative Arts (Media) Technicians

Sam Roberts - Technicial Services Manager

Graham Cooper - Equipment Store Manager & Technical Demonstrator - Film & TV

James Pendlington - Technicial Demonstrator - Film & TV

Noemi Jakubowska - Equipment Store Technician

Ivor Richards - Technicial Demonstrator - Journalism & Communications

Sean Sheridan - Technicial Demonstrator - Film & TV

Tom Spice - Technicial Demonstrator - Music & Audio

Policies

Terms and Conditions 

JONES KIT STORE

GENERAL LOAN CONDITIONS 

1.1. Only registered students and staff [referred to in here as ‘users’] from the School of ACE at University of Gloucestershire will be allowed access to the Jones Kit Bookings Connect2 equipment loan and booking system. 
1.2. Each user by using the service agrees to abide by the rules, regulations and terms of access laid out in this Jones Kit Store policy document. 
1.3. Equipment availability is subject to course requirements and attendance of workshops or inductions (where appropriate). 
1.4. Equipment will not be loaned to a user without the user presenting their own, current University ID card at the Jones Kit Store when prompted to do so. 
1.5. Equipment will not be issued to a user without supplying a Risk Assessment signed by a relevant tutor, where required (form available to download on the Park Kit Bookings home page). 
1.6. The user has sole responsibility for all equipment for the duration of the booking and should not transfer safeguarding onto any other person(s).  
1.7. The user must check all equipment upon issue at the Jones Kit Store and report any problems to the Kit Store team before leaving the area. Failure to do so may result in the user being held responsible for any damage, fault, or missing equipment, noted upon return. 
1.8. Equipment must be returned in the same state as when issued.  
1.9. Loans and use of facilities are available only in connection with coursework or University business. 

STANDARD LOAN PERIOD

2.1. Maximum loan period is 4 days unless specified differently or agreed on individual bases with the Jones Kit Store team. 
2.2. Standard loans are available during teaching week periods only (as defined by the published term dates for each course). 

EXCEPTIONAL LOAN CONDITIONS 

3.1. Under exceptional circumstances, extended loans, loans outside teaching weeks, and loans to travel with the University equipment abroad, may be arranged through agreement between the Jones Kit Store Team and a relevant academic tutor. 
3.2. If intending to travel outside of the UK, the user must first contact the Jones Kit store team and relevant course tutor for advice about insurance and transport regulations. 
3.3. Users should check up to date travel advice from the FCO website (www.gov.uk/foreign-travel-advice) before travel. 
3.4. Equipment travelling in the hold of an aircraft may not be covered by University insurance. All items should therefore be carried as hand luggage. Outside of these conditions, it is the user’s responsibility to arrange relevant insurance. 

BOOKINGS 

4.1. Equipment must be pre-booked. Failure to collect the specified equipment within 2 hours of the agreed time of collection will result in the booking automatically being cancelled and any or all equipment within the booking being made available to other users, effective immediately 2 hours after the specified collection time. 
4.2. Continued failure to honour bookings may result in the loss of the privilege to make autonomous bookings. 
4.3. Collections must be made by the user under whose name the booking was created unless previously consulted with and agreed by the Jones Kit Store Team. 
4.4. Any and all risk assessments submitted in association with equipment or facilities bookings must be presented and signed by the user under whose name the booking was created, as well as a relevant member of academic staff. 

LOSS AND DAMAGE 

5.1. The user is responsible for the safeguarding and proper care of the equipment for the duration of the loan. The user(s) is responsible for any damage(s) or loss of item(s) and may be charged up to the full cost of repair or replacement. 
5.2. The user must take all reasonable security precautions to ensure safekeeping of the equipment at all times (i.e. do not leave equipment unattended unless in locked rooms or premises that you are confident they will be safe and secure). Do not leave equipment in unattended vehicles, unattended on public transport or any space where theft is likely. 
5.3. In the event of loss of or damage to the equipment, up to the full cost of equipment repair or replacement may be charged to users where there is evidence of contributory negligence, or where the equipment is not covered by University insurance. 
5.4. In all cases of loss or damage, a loss and damage report form must be submitted immediately to the Jones Kit Store Team.  

THEFT 

6.1. If the equipment is stolen the user must report this theft to the police and obtain a crime reference number for University insurance purposes. 
6.2. The user must not leave equipment in unattended vehicles, unattended on public transport or any space where theft is likely. 

PENALTIES 

7.1. Failure to return equipment within the agreed date/time period incurs a penalty of £1.00 per item, per day, commencing 24 hours after the agreed booking period has ended. This will continue until such time as the equipment is returned, or in the event that an agreement has been reached between the user and Jones Kit Store Team that the equipment will be unable to be returned.  
7.2. Access to loans is suspended until outstanding fines are cleared. Continuation of late returns may ultimately result in suspension of access to some of the equipment. 
7.3. Any fines or debts should be settled through the online shop as soon as possible.  

VARIATION OF THIS CODE OF CONDUCT 

8.1. The University reserves the right to change the Jones Kit Store Policies at any time. This will be made evident by amendments to these Terms & Conditions where held online (Connect2 website) & available on request, and any and all alterations will be effective immediately. For this reason, users should regularly visit the webpage containing these Terms & Conditions as the current version will be held binding. 
8.2. In all instances the availability of equipment, facilities and penalties are at the discretion of the Jones Kit Store Team and the Technical Services Managers. Failure to comply with any of the above may result in restriction of the access to equipment or facilities. 
Updated: July 2025